How Calendly can help your business

June 26, 2024
Reading Time: 3 mins

Written by Jo Boxer

Calendly is a powerful and effective scheduling tool that can benefit your business in numerous ways. When looking for the best online booking system there are so many in the market that may suit your business so it’s always worth researching your company's requirements and reading reviews. As UK Virtual Assistants we have tried and tested many platforms and for us Calendly suits our needs perfectly, so in this article, we look at how Calendly can help your business:

Benefits for Your Business

  1. Streamlined Scheduling: Calendly automates the scheduling process, allowing clients and colleagues to book appointments based on your availability. This reduces the back-and-forth emails, saving time and increasing efficiency.
  2. Enhanced Professionalism: With customised scheduling pages, businesses can present a professional image. Calendly allows for personalized branding, which can impress clients and prospects.
  3. Increased Productivity: By automating scheduling tasks, your team can focus on more critical aspects of the business. Calendly integrates with other productivity tools like Google Calendar, Outlook, and CRM systems, ensuring that schedules are always up to date.
  4. Improved Customer Experience: Clients can book appointments at their convenience, which enhances their overall experience. Features like automated reminders reduce no-shows and ensure that clients are well-prepared for meetings.
  5. Scalability: Calendly can also grow with your business. Whether you have a small team or a large enterprise, Calendly offers solutions that can scale to meet your needs, including team scheduling and advanced analytics.
computer screen on a desk with a keyboard and mouse showing the calendly App

If you work with a VA then it can also be a great tool that you can use simultaneously:

So with this in mind how can Calendly help your business? Let’s review the benefits:

 Benefits for You and Your Virtual Assistant

  1. Time Management: With Calendly handling appointment bookings, you and your VA can manage your time more effectively. This is particularly useful for managing busy schedules and ensuring that no appointments are missed.
  2. Task Delegation: Your VA can oversee the scheduling process, manage cancellations or reschedules, and handle client communications related to appointments. This frees up your time to focus on more strategic tasks.
  3. Integration with Workflows: Calendly integrates with various tools that you and your VA might be using, for example, Zoom for virtual meetings, CRM systems like Salesforce, and project management tools like Asana. This creates a seamless workflow, reducing manual data entry and potential errors.
  4. Customized Availability: Both you and your VA can set customised availability, ensuring that meetings are scheduled only at convenient times. This flexibility helps in balancing work and personal life.
  5. Automated Follow-ups: Calendly can be set up to send automated follow-up emails after meetings, ensuring that next steps are clearly communicated and any additional information is provided without delay.

How Calendly Can Help Others

  1. Small Businesses and Startups: For businesses with limited resources, Calendly can handle the scheduling workload, allowing teams to focus on growth and development rather than administrative tasks.
  2. Consultants and Freelancers: Professionals who rely on client appointments can benefit from the ease of scheduling and the ability to integrate with billing and invoicing tools.
  3. Educational Institutions: Teachers and tutors can use Calendly to schedule sessions with students, parents, and colleagues, ensuring that all appointments are efficiently managed.
  4. Healthcare Providers: Doctors and therapists can streamline their appointment bookings, reducing wait times and improving patient satisfaction.
women in a white jacket holding her phone. Sitting next to her is a women on her laptop

Calendly is a versatile and powerful tool that can significantly enhance efficiency, productivity, and professionalism in your business. It simplifies the scheduling process, allowing you and your VA to focus on more important tasks. By integrating with various tools and providing a user-friendly experience, Calendly ensures that your business operations run smoothly, ultimately benefiting not just your team but also your clients and partners.

Below are some commonly asked questions:

Is there a Calendly App?

Yes! Available through Apple and Google Play you can download the App making appointment management easier to access on the go. Some of the benefits of the App include:

  • Stay Updated Anywhere: Receive notifications for bookings, reschedules, or cancellations and review form responses to stay prepared for your meetings on the go.
  • Simple Sharing: Easily share your available times or send one-off meeting invitations through any app, allowing invitees to book time with you effortlessly.
  • Flexible Availability: Instantly adjust your working hours, create custom schedules, or block off your calendar from your mobile device, ensuring you're never caught off guard by a surprise meeting.

Is it expensive?

In comparison to other platforms, we do not find Calendly expensive. There is a free option but we find for many clients needs they require the standard or above package. Currently, as of June 2024 the pricing for the standard package is only $10pm.

In summary 'how Calendly can help your business' – we feel that by using Calendly, you can focus on what really matters, knowing that your scheduling is handled efficiently and professionally.

For more information, you can visit Calendly's website to explore its features and pricing plans

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